KAIROS works as a private office in Madrid for globally active principals who need control over agenda, assets and execution. Our role is to reduce complexity, protect executive time and sustain decision continuity.
Integrated service layers
- Off-Market Real Estate: private-market sourcing, analysis and structured execution.
- Private Aviation: mission-based charter design with FBO and contingency control.
- Corporate Hospitality: relationship environments for investor and client outcomes.
- International Coordination: Madrid, Dubai and New York with one operating view.
What problem this solves
Many high-level teams operate through fragmented vendors. That creates delays, duplicated effort and execution risk. KAIROS turns those fragmented workflows into one coherent operating architecture.
Outcome-oriented private office model
We measure value by business outcomes: deal progression, schedule protection, lower friction and improved leadership decision quality. Strategy and execution are managed as one continuous system.
We do not operate as disconnected tasks. We operate against business outcomes: faster decisions, lower operational exposure, and continuity even when planning assumptions change.
KAIROS four-phase operating method
- Phase 1: Mandate diagnosis. We prioritize objectives, constraints, and acceptable risk ranges.
- Phase 2: Operating design. We define playbooks, owners, and contingency protocols by service layer.
- Phase 3: Coordinated execution. Real estate, aviation, and hospitality run under one control model.
- Phase 4: Strategic review. Results are reviewed and priorities are re-optimized for the next cycle.
Common Madrid use cases
International executive teams
We protect high-value agenda windows across travel, negotiations, and stakeholder meetings.
Multi-jurisdiction wealth
We integrate acquisition, mobility, and day-to-day execution into one operating architecture.
M&A, roadshows, and capital rounds
Mobility and hospitality are aligned so principals stay focused on relationships and closure.
Contingency-heavy operations
Alternative plans are activated quickly when routes, slots, or providers shift unexpectedly.
Service control KPI
- Protected time: strategic hours recovered for principal decision-making.
- Execution speed: elapsed time from validated request to completed action.
- Critical incidents: disruptions resolved without impact on business milestones.
- Delivery quality: percentage of operations completed on scope, schedule, and budget.
Private office Madrid FAQ
- What does a private office in Madrid solve? It coordinates assets, mobility, and executive agenda to reduce friction and improve decision speed.
- Who is this service designed for? Founders, C-level leaders, and globally active principals operating between Madrid, Dubai, and New York.
- How does a KAIROS mandate start? With a diagnostic session, priority definition, and operating-plan activation within 7-10 days.
- Which KPI are used to measure results? Protected time, execution speed, critical incidents resolved, and delivery quality per operation.
- What makes KAIROS different from isolated vendors? Off-market, aviation, hospitality, and contingency are integrated into one operating model.
Activate your private office mandate
Share your current priorities and we design a tailored operating structure.
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